Monday, January 19, 2009

Let the Process Drive the Participants

Letting participants drive process can result in confusion. It can undermine the credibility of the very process that is needed to move the organization forward.

Set the tone from the beginning. Identify your list of participants. Make notes of their preferences for times, dates and the order of things. Then, stop. Take a breath. Contact your facilitator. Find out what dates work for him/her. Talk about the psychology of the meeting start times and ending times. Figure out how food and space do or don't play into your scenario. Identify 2 or 3 options that work for the purpose of the process and then contact your participants.

Putting their needs ahead of the needs of the process can actually diminish your (and their) overall effectiveness. Once the parameters are set, then let them drive the ideas!
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